Privacy Policy

Last updated: June 2026

This Privacy Policy explains how Pool Media ("we", "our", or "us") collects, uses, and protects your information when you use our download gates to access promotional music files, sample packs, or other digital downloads.

We are fully committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR).

1. Information We Collect & How We Collect It

Depending on the specific configurations set by the content creator on our individual download gates, we may process information through two different methods:

A. Gates Involving Email Capture

• Email Address: If a gate explicitly requires an email submission, this data is submitted securely via standard web endpoints directly into our private Google Sheets database environment.
• Campaign Context: Along with your email address, we record the artist name and track title associated with the download for analytics and list segmentation.

B. Automated Social Media Interactions (All Gates)

• SoundCloud Authentication: To verify backend gate actions (such as leaving a track comment, liking a track, or following an artist profile), our system requests temporary authorization via the secure SoundCloud API. We do not look at, capture, or store your SoundCloud password or sensitive account credentials.
• Instagram Redirects: Instagram interactions are executed entirely manually on your end via secure, standard browser redirection links to the specified target profile. We do not monitor, track, or handle your Instagram profile data.

2. How We Use Your Information

The processing of data is based entirely on your explicit consent given at the moment you engage with the download platform actions. We utilize this data to:

• Deliver the requested direct file download links safely and securely.
• Verify that the basic algorithmic social platform parameters (e.g., leaving a track comment) have been completed.
• Send you promotional newsletters, updates, and direct marketing communications regarding new music releases and tools under the Pool Media umbrella (only on gates where email address collection was explicitly filled and submitted).

3. Data Storage & Third-Party Services

We do not run tracking analytics software or pass information to hidden advertising brokers. To keep operations secure, we pass minimal criteria strictly to the following processing nodes:

• Google Infrastructure: Collected email addresses and basic campaign descriptors are stored exclusively inside a password-protected, encrypted Google Workspace environment (Google Sheets).
• Cloudflare Workers: Our backend logic runs inside serverless edge locations provided by Cloudflare to securely manage SoundCloud API payload transactions securely and transiently without database persistence.

4. Data Retention

For gates that run completely clear of email inputs, your transition data is fully transient and ceases processing immediately after file delivery. For gates utilizing active email capturing campaigns, we store data until you explicitly request removal or choose to unsubscribe from marketing materials.

5. Your GDPR Rights

As a European Union resident or user worldwide, you possess complete dominion over your information. Under the GDPR framework, you hold the right to:

• Request access to check what email listings or parameters we hold under your identity.
• Request complete rectification or immediate erasure of your data entries across our systems.
• Withdraw your marketing subscription consent seamlessly at any given point in time.

To exercise any of these security updates or lodge an inquiry regarding your logs, please get in touch with us directly at the primary network channel provided below.

6. Contact Us

For inquiries, support, or data erasure requests under the GDPR, please contact the data controller directly via email: [email protected] (Attn: Nathan Pool).